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Frequently Asked Questions
- Pre-Tournament Paperwork
What official paperwork does a team have to submit prior to being considered entered in the tournament?
Is there any other paperwork or information required prior to arriving for the tournament?
What is the date a team must have all pre-tournament information delivered to the Tournament Committee?
How do I find out if all paperwork and the entry fee have been received by the Tournament Committee?
Other than the entry fee, are there any other fees that need to be paid prior to arriving for the tournament?
Is there a procedure to appoint someone to manage the team during the tournament other than the manager of record?
Is a team required to provide a team photo prior to the tournament for the program?
What official
paperwork does a team have to submit prior to being considered entered in the
tournament?
Ans. See this web page for this
information.
Is there any other paperwork or
information required prior to arriving for the tournament?
Ans: Yes. The very first thing that Tournament Committee needs
is the following information: Name of team; Home town of team; Managers Name;
Manager's Email address; Manager's Cell Phone Number; Manager's Home Phone
Number; Manager's Work Number; and Manager's FAX Number. The Tournament
Committee needs this information ASAP to provide a means to communicate with a
team. If the Team Manager is not handling the Pre-Tournament paperwork
requirements then the Tournament Committee needs the above information for the
team representative who will be handling this important activity. The Tournament
Committee strongly recommends that the Pre-Tournament processing activities be
handled by the Team Manager to avoid break downs in communication during
Pre-Tournament processing activities. Additionally, the Tournament Committee
requests that each team provide the following team information that will be used
by the Tournament Committee to develop the tournament program: name of team
coaches and name, playing position, and number for each player on the team. This
information can be provided via E-mail
or FAX (314-429-1705). If this information not
provided there won't be any communication information available to the
tournament committee to contact your team and team information will no be
included in the tournament program.
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What is the date a team must have all pre-tournament information
delivered to the Tournament Committee?
Ans. All Pre-Tournament Information has to be into the
Tournament Committee by 5:00PM on Tuesday, 22 July 2008 including entry fee.
Contact the Metro St. Louis ASA office or email Rodger Finnestead the Pre Tournament Planning Coordinator if
this can not be accomplished.
How
do I find out if all paperwork and the entry fee have been received by the
Tournament Committee?
Ans. The registration processing status for tournament entries
will be posted on the "Participants" web page on the Tournaments web
site daily starting on Saturday, 15 June 2008. Additionally, the Tournament
Committee will be communicating with teams that have problems with their
Pre-Tournament Information and Official Entry Information. Receiving the teams
entry fee is considered as a commitment to participating in the tournament by
the Tournament Committee. The Tournament Committee will try to contact a team
within 24-hours if interest has been expressed in the tournament.
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Other
than the entry fee, are there any other fees that need to be paid prior to
arriving for the tournament?
Ans. No.
Is
there a procedure to appoint someone to manage the team during the tournament
other than the manager of record?
Ans. Yes. A
letter written by the Manager of Record needs to be enclosed with the entry
package that states the reason why the change is required. The team's local ASA
State/Metro Commissioner should also be notified of the situation as soon as
possible. Additionally, a letter from the replacement manager is required
stating that he/she will be serving as the Team Manager and that he/she will
perform the duties as manager for this tournament.
If this situation arises during the tournament, the affected
team manager must notify one of the following Tournament Directors, ASA
Tournament Representative or Metro St. Louis ASA Commissioner. Guidance will
then be provided to the affected team manager by a member of the Tournament
Committee.
Is a team required to provide a team photo
prior to the tournament for the program?
Ans. No. The Tournament Committee has tried to publish team photos
in tournament programs for previous tournaments without much success. The
quality, digital format and method of delivery of the photos were too much of a
challenge when attempting to provide a quality tournament program and meet
publishing deadlines.
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